Fall and Spring Charges
Tuition and fees are due and payable prior to the beginning of each semester. Failure to pay current semester charges may cause your schedule to be canceled. Account balances that remain unpaid will incur a 5 percent interest charge monthly. Students with account balances after the start of a session will incur a onetime late payment fee after the start of a semester of 10 percent of the balance of the account. Unpaid charges on your account will prevent you from registering for an upcoming term. Continuing students who do not preregister are charged a $100.00 late pre-registration fee. Visit www.ecsu.edu for current tuition and fees rates and other charges.
We encourage students to utilize the online bill payment system Self Service Banner (SSB) to make payment on their student account. SSB is available 24 hours a day, seven days a week. Certified checks or money orders should be made payable to “Elizabeth City State University”. Please indicate students’s name and banner identification number on the face of the payment to ensure proper credit. Charge cards (Visa and Master Card) are also accepted by the University Cashier.
In the event that a student is unable to pay the full amount due for any semester, assistance should be sought early enough to avoid registration delays. Inability to meet financial obligations does not prevent the charges of interest and late payment fees. Payment plans are available and must be set up prior to registration day. The earlier the payment plan is established, the more favorable the payment terms. Fall payment plans set up prior to the bill due date allow payments to be spread over five months, plans set up prior to official registration allow payments to be spread over four months, plans set up after official registration will allow payments to be spread over three months. Spring payment plans set up prior to the due date will allow payments to be spread over given months, plans set up prior to after the due date allow payments to be spread over four months, plans set up after official registration allow payments to be spread over three months. Payment of any outstanding balance remaining from a previous semester is a prerequisite for attending ECSU. All deferred fees must be paid by the end of the applicable semester. Interest and penalty charges may be included on all past due accounts.
Semester grades or transcripts will not be accessible on Self Service Banner (SSB) or sent to students with outstanding balances.
Special Charges and Fees
Every admissions application must be accompanied by a non-refundable fee of $30. This fee may be paid online or in form of a certified check or money order made payable to “Elizabeth City State University.”
A processing fee is charged for any diploma reordered after graduation. Shipping and handling charges will be added to this fee. Please call (252) 335-3300 for current costs.
Id Card Fee
A $20 duplicating fee will be charged for the replacement of a lost or misplaced ID Card. There is a $10 fee for a replacement of a damaged card. ID cards may be obtained at the ID Office located in the Campus Post Office, Ridley University Center. No refunds will be made for cards which are lost and then found after they have been replaced. Each student is required to carry an ID card at all times on campus and to present that ID card to an authorized official upon request.
A graduation fee of $50 covers the cost of the commencement activities. It must be paid at least 45 days before graduation by any senior planning to graduate. Please see the Campus Store for graduation regalia, customized diplomas, and announcement prices.
The senior fee is determined by the senior class and covers the cost of senior activities during Senior Week. It must be paid at least 45 days before graduation by any seniors planning to attend the activities.
Enrollment and Orientation Fee
A $170 non-refundable charge covers your intent to enroll and the cost of the orientation program. The non-refundable fee in the form of a certified check or money order must be paid within three weeks after receiving a Certificate of Acceptance from the University. This fee is not applied towards payment on your tuition and fees for those students who attend the University.
A $100 non-refundable fee will be assessed for any continuing student who fails to pre-register prior to deadline.
Late Registration Charges
Any student who completes registration after the last official registration date must pay a $100 late registration charge.
Housing Application Fee Room Deposit
Once a year, each boarding student must pay a $150 non-refundable housing application fee in order to secure housing. The $150 will not be applied toward the student’s outstanding balance.
Meal Plan Cancellation Fee
In all cases, students who wish to cancel their meal plan must complete a Meal Plan Change Form. Students who cancel or buy out of their Housing Contract for any reason or are evicted from Residence Life will require a $100 cancellation fee for canceling their Meal Plan. This fee is applicable to any semester in which your meal plan is cancelled.
The University may grant cancellation of this contract in certain cases, such as academic dismissal, academic withdrawal from the University, or for some other unforeseen circumstance.
Meal plans are refundable on a prorated basis less any Vikings Bucks funds used less any fees or charges.
Students should contact the VikingOne Card Office at (252) 335-3664 to receive information regarding meal plans changes.
The Dr. Clifford L. Jones, Sr., Post Office is located in the Viking Services Center (formerly known as Ridley University Center). All residential students receive a rental mailbox per calendar year with the cost included with Housing Fees. Nonresidential students may rent a campus mailbox for $31.50 per calendar year. Postal services include postage stamps, money orders, express mail, priority, registered and certified mail; and delivery and pick-up of departmental mail. Contact: Campus Post Office, (252) 335-3382.
Interest and Penalties
Pursuant to G.S. 105-241.1 (1), an interest charge at the established rate will be added to any past due account receivable from the date due until paid. A late payment penalty of no more than 10 percent of the account receivable may also be added to all past-due accounts. ECSU may waive a late payment penalty for good cause or reason.
Although fixed charges for tuition and fees are kept to a minimum, the University, with the approval of the Board of Governors, reserves the right to alter these charges at any time with or without prior notice, if costs of materials and services make it necessary. All charges and fees for each semester, including tuition, meals, room, and other fees, are due on or before the day of official registration. If a student is unable to pay the full cost on or before registration day, parents or prospective independent students should contact the Office of Student Accounts at (252) 335-3471 to receive information regarding tuition payment plans.
Charges For Special Students
Tuition and fee schedules for Special Students are furnished upon request by the Office of Student Accounts.
Charges For Auditing Courses
Charges for Audit courses are the same as those for taking a course for credit.
Charges For Summer Session(S)
Charges for Summer Session(s) are listed in Summer School brochures and furnished by the Office of Summer School.
Charges For Weekend/Evening Program
Charges for Weekend/Evening Program students are the same as those for regular students.
The Book Rental Office is located in the Viking Services Center (formerly known as Ridley University Center). Through the Follett IncludED program, students may rent all required textbooks and receive required course material (i.e., lab manuals and access codes) each semester. Book Rental charges are added automatically for all Full Time Undergraduate students during the Fall and Spring semesters; Part Time students can request this service through Self Service Banner.
Rental Textbooks Return Policy
All rental textbooks shall be returned no later than the next business day following the final examination period for that term. If textbooks are not returned by the due date, the full replacement cost of the unreturned textbooks and other materials will be charged to the student’s account. Credits to student accounts for books returned after the deadline are not available. Charges will also be assessed for damaged textbooks. In addition, charges will be assessed for missing supplemental materials like compact discs that accompany some textbooks. A student may not rent textbooks for a new semester until all unreturned book and damaged book charges from a prior semester are paid. Textbooks returned by mail must be received by the due date; include the student’s full name, Banner identification number and mailed to the following address:
Elizabeth City State University
1704 Weeksville Road
Elizabeth City, NC 27909
All students residing in University Housing and Residence Life are required to participate in a Campus Dining meal plan program. The boarding package includes 19, 15, or 10 meals per week. Boarding students may also sign-up for one of our residential block plans (listed below). All freshmen residing in University housing are required to participate in the 19-meal plan during their first year. Sophomores, juniors, and seniors residing in University housing may choose any residential meal plan. Unused meals do not carry over to the next week or semester. The meal plan rates (tax included) are as follows:
|19 meals per week
|15 meals per week
|10 meals per week
|120 meals per semester (120 meals per semester)
|160 meals per semester (160 meals per semester)
The Director of Food Services will accommodate students with dietary restrictions and will provide meals as prescribed. (Note: Appropriate documentation must be provided before special accommodations can be made.) Dining services refunds or reduced rates cannot be made because of special dietary requirements.
Meal plan changes must be requested within the first week of the academic semester. After the first week of classes, changes to meal plans are no longer accepted. A Meal Plan Change form must be submitted to the ID Card Office located in the Viking Services building formerly known as Ridley University Center. Students may, at any time during the Semester, change to higher-tier meal plan. Students changing from a less expensive plan to a more expensive plan option will be required to pay a prorated charge based on the date of the change.
Students who cancel or buy out of their Housing Contract for any reason or are evicted from Residence Life will require a $100 cancellation fee for canceling their Meal Plan. This fee is applicable to any semester in which your meal plan is cancelled. The University may grant cancellation of this contract in certain cases, such as academic dismissal, academic withdrawal from the University, or for some other unforeseen circumstance. Meal plans are refundable on a prorated basis less any Vikings Bucks funds used less any fees or charges.
A student is financially responsible for damage done to any building, equipment, or other property of the University if he or she is at fault. If it cannot be determined which student is responsible for the damage, the cost of the damage will be distributed equally among the group of students using the facilities at the time of damage.
Accounts for Veterans and War Orphans
For assistance in processing Veterans Administration Applications, a veteran and/or war orphan should confer with the Registrar’s Office as early as possible after his/her official class load has been determined for the semester. A veteran must register for and complete at least 12 semester hours to receive maximum benefits each semester.
If a student officially withdraws from the University on or before the end of the first week of classes, the amount paid may be refunded. After the first week of classes, the charges for tuition, fees, and room and board will be assessed based on 20 percent per week for the next four weeks of the semester. After the first five weeks of classes, no refunds will be issued. The weekly charge begins with the first day of scheduled classes regardless of the actual day of enrollment.
Financial Aid will be adjusted in accordance with Federal and State regulations.
If a student departs from the University without following the “official withdrawal procedures,” he or she may be subject to 100 percent of the semester charges.
Refunds Due to Dropping and Adding of Courses
A student who drops courses so that he or she is no longer a full-time student will have his or her charges reduced accordingly and will receive any refund due, provided the courses are dropped prior to the end of the official drop/add period. No adjustments or refunds will be made for courses dropped after the end of the official drop/add period.
The University will not release any refund of tuition, fees, or room and board until at least four weeks have elapsed from the date of official withdrawal. Upon request, all refunds will be made by check payable to the agency or person responsible for the student’s bill.
All students are expected to meet their financial obligations to the University promptly and without notice from the Office of Business and Finance. It is each student’s responsibility to keep parents or guardians informed of all statements of accounts.
Students whose accounts are more than 14 days overdue may have their attendance in classes discontinued or be requested to withdraw from the University.
Students are urged to make their tuition and fee payments online using our secure Touchnet system through Self Service Banner. To make a payment online, log into SSB, click on Student, Student Account, View Bill/Make a Payment. If paying by mail, payment should reach our office at least fifteen (15) days before reporting to the University. Remittances should be sent directly to the Office of Student Accounts, Elizabeth City State University, 1704 Weeksville Road, Elizabeth City, NC 27909. Each remittance should state clearly and specifically the purpose and for whom the money is intended. Certified checks or money orders will be accepted.
The established State Fiscal Policies and Regulations under which Elizabeth City State University operates state that all student accounts are due and payable on registration day, and, if not paid on that day, accounts must be paid in full prior to the close of the semester for which the student is registered. Students returning to the University with an outstanding balance will not be allowed to preregister or obtain a housing assignment. After the close of the semester, an account which remains unpaid is delinquent. No grades, transcripts of credits, or diploma shall be issued by the Office of the Registrar for any student whose account remains unpaid after the close of the semester.
The intent of this policy is primarily to place the responsibility for keeping accounts current on the student rather than on the University. The policy is not considered unduly burdensome considering the many scholarships, grants, loans, and other funds which are available to qualified students.