Organization
The University’s academic structure is composed of three Schools which house nine academic Departments, all operating under the administrative leadership and supervision of the Provost and Vice Chancellor for Academic Affairs, associate vice chancellors, assistant vice chancellor, deans, department chairs, and program coordinators. These departments offer various curricula leading to the degree of Bachelor of Science in Education, Bachelor of Science, Bachelor of Arts, and Bachelor of Science in Social Work. The Office of Student Success is also an academic unit of the Division of Academic Affairs. The Schools including academic departments are as follows:
The School of Education and Business
- Department of Business, Accounting and Sports Management
- Department of Education
The School of Humanities and Social Sciences
- Department of English, History, and Interdisciplinary Studies
- Department of Social Sciences
- Department of Music and Visual Arts
The School of Science, Aviation, Health and Technology
- Department of Aviation and Emergency Management
- Department of Health and Human Studies
- Department of Mathematics, Computer Science and Applied Engineering
- Department of Natural Sciences
Academic Affairs also oversees the management and operations of Admissions and Recruitment, Student Financial Aid and Scholarships, and the Office of the Registrar. With the demands of the 21st century, it is imperative that enrollments increase and are managed effectively. When this occurs, students who reach their potential as a result of their ECSU experience are invaluable in multiple markets. In addition, it is clear that recruiting targeted markets and deploying specific strategies tend to support increased graduation rates. Therefore, using a multi-faceted approach, the University addresses and manages enrollment concerns by coordinating the efforts of the offices outlined below.
Admissions
The Office of Admissions works to enroll students whose academic achievements are reflective of a rigorous and engaging curriculum. That means we value intellectual ability, academic achievement, and personal abilities that contribute to the Elizabeth City State University community.
The policy that guides admission to Elizabeth City State University is set by the University Of North Carolina Board Of Governors as available in Chapter 700 of the UNC Policy Manual.
Student Financial Aid and Scholarships
The Office of Student Financial Aid and Scholarships is committed to assisting students and families in planning for and meeting expenses associated with attendance at the University. We focus on establishing aid eligibility, awarding scholarships, grants, loans, and employment to eligible students, and providing financial aid counseling to students and families for the resolution of problems associated with financing an education.
University Registrar
The Office of the Registrar is the steward of student records from the point of matriculation to the conferral of the degree. We offer a wide range of services to faculty, students, and members of the administration in the areas of academic records, student status, transcript requests, course enrollment, and graduation.
Office of Admissions
Admission to Elizabeth City State University is granted to all applicants who meet the minimum admission requirements. Equal consideration is given to all applicants, regardless of race, creed, national origin, or disabling conditions. The University reserves the right to bring closure to the admissions process when no further space is available. Official notification of admission eligibility will be sent to each applicant immediately after all credentials have been thoroughly evaluated.
It is recommended that high school students apply for admission to ECSU at the start of their senior year of high school. Closing dates for the submission of a completed application are listed below:
| Early Fall Admission Deadline |
May 1 |
| Priority Fall Semester Admission Deadline |
August 1 |
| Early Spring Admission Deadline |
November 1 |
| Priority Spring Semester Admission Deadline |
December 1 |
| Summer Session Admission Deadline |
The First Day of Instruction |
Admission and application deadlines for Special Programs, Summer Sessions, and other Continuing Education courses and/or programs are announced through appropriate publications.
Application Process
- Application forms may be submitted online at: www.ecsu.edu
- Applications must be accompanied by a nontransferable, nonrefundable $30 application fee (or fee waiver), a current official transcript, and Scholastic Aptitude Test (SAT) or American College Test (ACT) test scores.
- Transfer applicants must have forwarded to Elizabeth City State University an official transcript of all previous college work and an official high school transcript(s), if applicable. Applications must list all colleges attended, including date(s) of attendance. After being accepted, each student is required to submit official final documentation of high school transcripts, college transcripts, and test scores. Students who do not submit all required documents and/or forms as requested by the first day of instruction, will have an administrative hold placed on their students account and/or be subject to dis-enrollment from the University.
- All identified Military affiliated students will be referred to the office of the Director of Military Affairs for further assistance. This office is required to have on file an official high school transcript for all undergraduate students, including transfer students, who are eligible to receive VA benefits. Certification will not occur if official transcripts from previously attended institutions are not submitted for application processing.
Elizabeth City State University admits students at the beginning of the Fall, Spring, and Summer terms. Failure to submit applications with complete and accurate information will result in the cancellation of registration and dismissal from the University.
Early Admission Program
The Early Admission Program provides the opportunity for promising high school students to take college-level courses while enrolled in high school. To be eligible, students must have completed their junior year, have a combined SAT score of 1000 or higher, or ACT score of 21 or higher, and a cumulative grade point average of 3.0 or higher. The applicant must submit a formal application for admission and recommendations from counselors or the principal. Students who enroll in the Early Admissions Program are guaranteed a standard offer of admission to ECSU provided they fulfill all Minimum Course Requirements (MCR) and Minimum Admission Requirements (MAR) of the UNC System at the conclusion of their senior year.
Minimum Course Requirements
In addition to the requirement that students should hold a high school diploma or its equivalent, the University Of North Carolina Board of Governors has, since 1988, established minimum course requirements for undergraduate admission, including a fourth unit of mathematics. These requirements are summarized below:
Six course units in language, including
- four units in English, and
- two consecutive units of a language other than English.
Four course units of mathematics in any of the following combinations:
- Common Core I, II, III, and one unit beyond common Core III
- Algebra I and II, Geometry, and one unit beyond Algebra II,
- Algebra I and II, and two units beyond Algebra II, or
- Integrated Math I, II, and III, and one unit beyond Integrated Math III.
- (The fourth unit of math affects applicants to all UNC institutions except the North Carolina School Of the Arts). It is recommended that prospective students take a mathematics course unit in the twelfth grade.
Three course units in science, including
- at least one unit in a life or biological science (for example, biology),
- at least one unit in physical science (for example, physical science, chemistry, physics), and
- at least one laboratory course.
Two course units in social studies, including one unit in U.S. History, but an applicant who does not have the unit in U.S. History may be admitted on the condition that at least three semester hours in that subject will be passed by the end of the sophomore year at Elizabeth City State University.
Applicants who graduated from high school from June 1990 to June 2006 must meet the following:
- Graduation from an accredited secondary school (If the applicant did not graduate, a high school equivalency or GED is required.)
- Presentation of a satisfactory combination of high school grade point average (GPA), and SAT or ACT scores. A high school GPA of 2.0 or above.
- Students must also pass the North Carolina Competency Examination or its equivalent in their state or country of origin.
*UNC Policy Manual 700.1
Minimum High School GPA and SAT/ACT Scores
Applicants for first-time admission as freshmen must meet minimum high school GPA and SAT scores as indicated in the chart below.
| Students Entering in the Fall |
Minimum GPA |
Minimum SAT |
Minimum ACT |
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2.5 OR |
1010 OR |
19 |
*University of North Carolina Policy Manual 700.1
RISING VIKING SCHOLARS (RVS)(MAR PILOT)
The “Rising Viking Scholars” Program allows for ECSU to admit students who have high grade point averages and meet RVS Program specified SAT/ACT university requirement thresholds. The RVS Program aims to provide an opportunity to prospective in-state degree seeking applicants.
Graduate of Cooperative Innovative High Schools - Early College
Beginning with the 2016-2017 admissions application cycle for enrollment in the 2017-2018 academic year, each UNC constituent institution must offer to any student who graduated from a cooperative innovative high school program with an associate degree and who applies for admission to a constituent institution the option of being considered for admission as a freshman or as a transfer student.
Frequently Asked Questions
Q. Is the GPA score based on the weighted or un-weighted GPA?
A. The weighted GPA will be used to determine if the student satisfies the minimum GPA requirement.
Q. Is the GPA calculated based on all my courses or just the courses for the college preparatory curriculum?
A. The GPA is the cumulative GPA based on all courses taken during high school.
Q. If I take the SAT or ACT more than once, will my highest combined score be used even if it is derived from two different test dates?
A. Yes. The highest score received on any administration of the SAT for evidence based reading and writing will be combined with the highest score received on mathematics. The highest score on each ACT subscore will be used for computation of the composite.
Q. What if my GPA is under 2.50, but my SAT is more than 880? Do I meet the requirements?
A. No, you must meet both the minimum GPA and the minimum SAT score to be eligible for admission. Exceptions to the minimum requirements are handled on a case-by-case basis and in rare instances.
Q. What if I graduate in 2010, but do not apply to Elizabeth City State University until 2017? What requirements must I fulfill?
A. The minimum scores that were in effect the year you graduated from high school will be applied to determine eligibility.
Q. What if I decide to go to the community college first and transfer later? Does my high school GPA and SAT/ACT scores count toward admissions?
A. If you complete the A.A. or A.S. degree or a minimum of twenty-four (24) transferable semester hours with a minimum cumulative GPA of 2.00 from the community college, then the minimum GPA and test scores do not apply, but you will be evaluated on your performance at the community college. If you do not complete the A.A. or the A.S. degree or twenty-four (24) transferable hours with a minimum cumulative GPA of 2.00 from the community college, then your high school GPA and SAT scores will be used to determine eligibility.
Admission: Transfer Students or Advanced Standing
- The Admissions Office will consider applications from students seeking to transfer from junior and/or community colleges or four-year colleges and universities accredited by their respective regional associations if the applicants have an overall cumulative GPA of 2.0 (C) or above in the institution from which they are transferring and if they are eligible to return to that institution.
- Each transfer applicant must provide official transcripts covering all college work attempted. College courses that have not been completed within the last seven years may need to be reviewed by your academic program of study to determine transferability for transfer credit.
- Transcripts will be evaluated in relation to the requirements of the specific academic program for which the student is accepted.
- Grades less than “C” will not be accepted for transfer credit.
- Students who have been placed on academic probation at their institutions but who are eligible to return to that institution will be considered for admission with the same status at Elizabeth City State University. Students who have been dismissed or suspended for disciplinary reasons from their institutions will not be permitted to enroll at ECSU.
- Prospective students who have attended an accredited college but who have earned less than 24 semester hours of transferable credit must meet the freshman admission requirements. Also, the students must be eligible to return to the previous institution. Therefore, a transfer clearance form must be submitted by all applicants.
Special, Transient, and Military Students
(Not Applicable to Freshmen or Transfer Students)
- Applicants who are regularly enrolled students at another institution may be admitted as a transient student provided the appropriate official at their institution: (a) authorizes their attendance at Elizabeth City State University, (b) approves in advance the course work, (c) indicates the individual is in good standing at that institution, and (d) approves the transfer credits taken at ECSU.
- Special students are admitted for one term only (space permitting) and must be readmitted at the beginning of each subsequent term. Such applicants may be required to present evidence of having earned a college degree or evidence of the need for a specific course.
- All special students who desire to become candidates for a degree at Elizabeth City State University must meet appropriate admission requirements.
- Special students are designated as those who are: (a) seeking certifications, (b) seeking licensure, (c) members of a college/university consortium, (d) auditing courses, or non-degree seeking.
- A maximum of 24 semester hours may be completed as a special student. Also, special students are not eligible for financial aid. For specific questions on any of these categories, please contact the Office of Admissions and Recruitment at (252) 335-3305.
- The University of North Carolina and its constituent institutions are committed to equality of opportunity. The University administers nondiscriminatory admissions policies by fairly evaluating the records of applicants. For purposes of undergraduate admission to any constituent institution of The University of North Carolina, any individual having completed a minimum of two years of cumulative active duty service in the United States Armed Forces who otherwise meets the criteria for a transfer student will be considered a transfer student in the admissions process pursuant to 700.1.1.1[R], Special Consideration 3, with the branch of service functioning as the institution of transfer. If discharged from active duty, the veteran must have received an Administrative Discharge. This policy shall not apply to veterans receiving a “Bad Conduct or Dishonorable Discharge.” Under conditions set forth by the President in regulations associated with this policy, applicants in this profile may be offered special consideration with regard to the minimum admissions and minimum course requirements for transfer students. Nothing in this policy guarantees admission for students who do not meet institutional academic standards for admission. Constituent institutions retain sole authority for admissions determinations.
NC Residency Determination
A North Carolina resident for tuition purposes refers to whether you qualify as an in-state North Carolina resident or an out-of-state resident. This classification determines your cost of tuition and may impact scholarship or financial aid eligibility. North Carolina residency for tuition purposes is governed by North Carolina state law. If a student claims to be a North Carolina resident for tuition purposes, the student must complete the Residency Determination Service (RDS) process no later than the census date. More information about North Carolina residency for tuition purposes and RDS can be found at www.ncresidency.org
Military Personnel
Education Benefits for Veterans, Active-Duty Military Personnel and Dependents of Veterans
Elizabeth City State University provides support to students wishing to use education benefits administered by the US Department of Veterans Affairs and the Department of Defense. Students wishing to use their veterans’ benefits while pursuing their educational goals must:
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Apply for their benefits using the online application at www.va.gov.
*Note - If a veteran is transferring benefits to a dependent or spouse, the transfer must be approved by the Department of Defense (DoD) prior to applying.
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Apply for admission to ECSU at www.ecsu.edu.
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Submit a copy of their Certificate of Eligibility (CoE) to ECSU’s VA Certifying Official. It may take several weeks after applying with the VA to receive your CoE.
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Military students are encouraged to apply for financial aid by completing the FAFSA to help with costs not covered by VA benefits.
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Military students are encouraged to submit their Joint Service Transcripts for review.
Once Enrolled
Students using a GI Bill® must complete and submit the Enrollment Certification Request form every semester, after the student is registered. Students will not be certified until this form has been completed and received by ECSU’s Certifying Official.
In accordance with VA policy, ECSU will not penalize or prohibit a GI Bill® student from attending or participating in courses while awaiting VA payment.
The VA Certifying Official is the liaison between ECSU and the U.S. Department of Veterans Affairs. Certifying Officials are responsible for reporting student enrollment information, such as term dates, credit loads, probation, graduation, and tuition to the VA, so that benefit payments may be disbursed.
Students whose benefits come through the Department of Defense or directly through any of the military branches should see their military educational officer for information on how to obtain educational benefits.
ECSU will submit invoices to Military Benefit Programs upon receipt of written authorization. Written authorization should be submitted to veterans@ecsu.edu.
Based on ECSU’s transfer credit policy, once transcripts are obtained, noted and appropriate credit granted, the student and the VA will be notified. Any applicable credit will be applied to the degree (where appropriate) and the length of the degree with be shortened proportionately.
For additional information, please contact the Office of Military and Veterans Affairs at 252-335-3253 and ask to speak with a VA Certifying Official or by email to registrar@ecsu.edu
NOTE: A Covered Individual is any student who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or Chapter 33, Post-9/11 GI Bill® benefits. Under the Veteran Benefits and Transition Act of 2018 (section 3679 of title 38, United States Code), any covered individual will be permitted to attend classes without penalty for Department of Veteran Affairs non-payment, as long as the covered individual has submitted a Certificate of Eligibility and Enrollment Certification Request form to a School Certifying Official.
The North Carolina State Approving Agency (NCSAA), is the approving authority of education and training programs for North Carolina. Their office investigates complaints of GI Bill® beneficiaries. While most complaints should initially follow the school grievance policy, if the situation cannot be resolved at the school, the beneficiary should contact their office via email saa@milvets.nc.gov. GI Bill® is a registered trademark of the U.S Department of Veterans Affairs (VA). More information about education benefits offered by the VA is available at the official U.S. government Website at http://www.benefits.va.gov/gibill.
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Undergraduate Yellow Ribbon
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Up to $5,000.00
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Graduate Yellow Ribbon
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Up to $3,000.00
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ECSU participates in the Yellow Ribbon program, which is a part of the post 9/11 GI Bill® (Chapter 33). Only those who have 100% entitlement are eligible for Yellow Ribbon. This program is applied in the Spring semester, only if it is needed.
Call to Active Duty
Students called to active duty in the armed forces of the United States will be allowed, upon presenting an official copy of their military orders to the Military and Veterans’ Affairs Office, the following options:
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Withdraw from some or all courses. Students who withdraw from all courses will receive a full refund for all tuition and fees for the academic term from which the student withdraws. Those students with active contracts, such as housing or meal plans, in place will receive a prorated refund. For students who withdraw from some but not all courses, tuition will be reassessed according to full-time or part-time status.
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Pursue an incomplete grade according to the university’s incomplete grade policy located in the applicable academic catalog.
Students are encouraged to consult with the Financial Aid Office to understand any potential impact to aid.
Students with questions about this policy are encouraged to reach out to the university’s School Certifying Official (SCO) at veteran@ecsu.edu.
VA School Certifying Official
Areas of assistance include:
Advanced Placement Program/College Level Examination Program (CLEP)
Elizabeth City State University participates in the Advanced Placement Program and the College Level Examination Program (CLEP) of the College Entrance Examination Board. Students who have demonstrated their achievement of specific Advanced Placement Tests or College Level Examination Program - subject exams only - may have the results submitted to the University for consideration for placement in advanced courses and for college credit.
All students are encouraged to take these tests, and they may qualify for advanced placement and credit by taking departmental tests in their area of specialization. Based upon these test results, the amount and nature of the credit granted is determined by the pertinent department of instruction.
Course Audits
- Students enrolled at the University or students admitted with satisfactory records of experience and education may enroll for specific courses as auditors.
- Students who audit courses must register in the University Registrar’s Office, pay regular fees, and be regular in attendance, but they will not receive grades or credit.
Financial Aid Programs
The Financial Aid Programs at Elizabeth City State University are designed to assist students and their parents in financing the cost of the student’s education. Students who are enrolled or accepted for enrollment and are citizens or permanent residents of the United States are eligible to apply for financial aid. Assistance available to eligible students consists of grants, loans, scholarships, and part-time employment. Limited assistance is available for international students. Students can locate information regarding financial aid missing information, awards, etc. via Self-Service Banner (SSB). New students obtain their SSB login credentials (refered to as VikingOne credential and student ID) at the time of acceptance to the University.
How To Apply for Financial Aid
All students must complete and have processed a Free Application for Federal Student Aid (FAFSA) form every year before financial aid can be offered. Students must also list the school code 002926, on the FAFSA application (www.FAFSA.gov) in order for the University to obtain their financial aid data. The FAFSA opens on October 1st each year and students are encouraged to complete this as early as possible. Students who complete the application process by March 1 will be considered first for priority funding. Certain grants and scholarships may not be available to students who apply after that date, as funds in these programs are limited.
All interested students who wish to receive any kind of financial aid at ECSU must complete the above described application process. Deadline dates for having a complete application on file are July 1 for the Fall Semester, December 1 for the Spring Semester, and May 1 for Summer semester.
Should you have Financial Aid questions, please call: (252) 335-3283.
Grants
FEDERAL PELL GRANT
Federal Pell Grant eligibility is based on the Expected Family Contribution (EFC), which is calculated by the Department of Education based on the information submitted on the FAFSA, the number of credit hours per semester, and the cost of attendance. Students who have already earned a bachelor, master, or professional degree are not eligible for the Federal Pell Grant.
FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (FSEOG)
FSEOG is awarded based on your Expected Family Contribution (EFC). Students with the lowest EFC receive priority.
North Carolina Education Lottery Scholarship (ELS)
The North Carolina Education Lottery Scholarship (ELS) was created by the 2005 General Assembly to provide financial assistance to needy North Carolina resident students attending eligible colleges and universities located within the state of North Carolina. Eligibility is determined based on need. This award is determined by the state of North Carolina.
University of North Carolina Need-Based Grant (UNCIG)
UNC Need Based Grants are available for eligible students attending one of the 16 campuses of the University of North Carolina. Eligibility is determined based on need. This award is determined by the state of North Carolina.
Scholarships
Scholarship awards are based upon various criteria and do not require repayment. Academic excellence, financial need, and major of study are just a few of the criteria used for selecting recipients. Each scholarship has different academic performance criteria. The University offers various scholarships either through the Office of Student Financial Aid & Scholarships or through various academic departments on campus. For a listing of additional scholarships, please visit the following websites: www.cfnc.org, https://www.tmcf.org/our-scholarsihps, and www.studentaid.ed.gov/scholarship
UNC CAMPUS SCHOLARSHIPS
UNC Campus Scholarships are awarded to entering North Carolina Residents as Freshmen that graduate from a North Carolina high school or New Transfer students who meet the admissibility criteria and apply for federal aid by completing and submitting the Free Application for Federal Student Aid (FAFSA).
This award has a maximum value equal to the cost of tuition, fees, room, board, and books up to $2,500 per academic year. Freshman students can receive this scholarship for up to 8 semesters; new transfers for up to 4 semesters.
Continuing eligibility is based on the student completing the FAFSA each year and maintaining Satisfactory Academic Progress (SAP) as identified by the institution and be enrolled full-time.
Loans
Loans are money borrowed that must be repaid, with interest. Eligible students must be enrolled at least six credit hours to receive a federal loan. A promissory note must be signed and completed along with entrance counseling before loans funds can be disbursed.
William D Ford Federal Direct Loan (Direct Loan) Programs
Direct loans are backed by the federal government. The U.S. Department of Education is the lender. Credit checks are not required for Federal Direct loans. There are two types of Direct Student Loans: subsidized and unsubsidized. Students must demonstrate financial need as determined by the FAFSA to receive a subsidized Direct Loan. The U.S. Department of Education will pay the interest on a subsidized Direct Loan during certain periods of enrollment. A promissory note and entrance counseling must be completed at www.studentloans.gov. Additional information regarding interest rates and repayment options can be found online at https://studentaid.ed.gov/sa/.
Direct PLUS Loans: These are loans made to eligible parents of dependents, graduate or professional students to help cover the cost of education. PLUS loans do require a credit check. Additional information can be found online at Parent PLUS Loans | Federal Student Aid. Parents can apply online at www.studentloans.gov.
ANNUAL LOAN LIMITS:
Dependent Students:
- Freshmen: $5,500 - Maximum $3,500 subsidized
- Sophomores: $6,500 - Maximum $4,500 subsidized
- Juniors/Seniors: $7,500 - Maximum $5,500 subsidized
Independent students (and dependent students whose parents are unable to obtain PLUS Loans):
- Freshmen: $9,500 - Maximum $3,500 subsidized
- Sophomores: $10,500 - Maximum $4,500 subsidized
- Juniors/Seniors: $12,500 - Maximum $5,500 subsidized
Maximum Total Debt Upon Completion of Undergraduate Studies:
- Dependent Students: $31,000 - Maximum $23,000 subsidized
- Independent Students: $57,500 - Maximum $23,000 subsidized
Financial Aid Policies and Conditions of Awards
The following financial aid policies and conditions of award apply to students who are recipients of federal or state financial assistance while attending Elizabeth City State University:
- Students must apply annually for federal aid by completing the Free Application for Federal Student Aid (FAFSA) at www.studentaid.gov
- Students are encouraged to apply by March 1 of each year for priority funding opportunities
- Students must be regularly admitted to ECSU in a degree-seeking status and must be enrolled in an eligible degree-seeking program prior to the first day of the term to participate in federal and state aid programs.
- Provisionally admitted and special-admitted students are not eligible for financial assistance. Transient students should contact their home institution for financial aid.
- Students must (1) meet the school’s Satisfactory Academic Progress Standards, (2) not owe a refund on any grant or be in default on any educational loan and (3) not have borrowed in excess of the loan limits under the Title IV programs at any institution.
- Financial aid is limited to coursework required for the declared major as stated in this catalog. Financial aid is not available for audit courses. Students are allowed to receive financial aid while repeating a previously-passed class once.
- Students must be engaged in classes in which they have enrolled to be eligible for aid payment.
- Students must submit all required documents. Failure to submit the requested documents may result in a delay or loss of financial aid funds.
- The Office of Financial Aid and Scholarships cannot award federal, state, and institutional funds over the student’s published Cost of Attendance budget.
- Any outside scholarships or alternative loans must be reported to the Office of Financial Aid and Scholarships - these funds may require the reduction of other financial aid the student receives.
- Financial aid awards are based on full-time enrollment for each term awarded. Less than full-time enrollment may require an adjustment to the aid award. Undergraduate enrollment consists of a minimum of 12 hours to be full-time. Graduate students enrolled in 9 semester hours are classified as full-time and 4.5 semester hours as half time.
- Students awarded a federal student loan must complete loan counseling prior to their first loan disbursement. Federal regulations require that first-year, first-time borrowers will have their first loan disbursement delayed 30 days after enrollment. Counseling is available online at www.studentloans.gov.
- Financial Aid is awarded on an annual basis (Fall and Spring). Institutional charges (tuition, fees, room and board) will be deducted from the financial aid award each term. Students should be prepared to pay any difference owed by the fee payment deadline. For students with aid greater than the institutional charges, any remaining funds are released no later than 14 calendar days after their first day of class or the balance occurs, whichever is later.
- Employment in the Federal Work-Study program is not guaranteed. Awards are based on funding and position availability. Students cannot earn more than their annual award. Students who receive an “unsatisfactory” job performance evaluation will be terminated from the program.
- Students receiving financial aid who withdraw or who stop engaging all classes are subject to regulations regarding the return of funds to the aid programs. Federal aid recipients withdrawing before the 60 percent point of the term may owe a repayment of federal funds received. Refer to the Withdrawal Policy of this catalog.
Satisfactory Academic Progress - Financial Aid
To be eligible to receive Financial Aid, which includes funds from federal, state, and institutional programs, students must maintain Satisfactory Academic Progress (SAP). Elizabeth City State University (ECSU) is required by the U.S. Department of Education to establish minimum standards of SAP, which means the student is progressing in a positive manner toward graduation. SAP is calculated each semester and includes all periods of the student’s enrollment, including periods in which the student does not receive financial aid funds.
SATISFACTORY ACADEMIC PROGRESS
Students attending ECSU must be in good academic standing and making satisfactory progress with a minimum grade point average (GPA) and completion rate in accordance with the maximum time frame, as stated below.
All students who wish to qualify for financial aid must meet three standards known as SAP. These standards include:
Grade Point Average (Qualitative)
If a student’s GPA falls below the required minimum cumulative GPA (2.0 for Undergraduate students, 3.0 for Graduate students), his or her eligibility to receive financial aid will be in jeopardy.
A student will be placed on financial aid warning for the semester following the semester the student fails to earn the required minimum cumulative GPA. The student has the next semester of attendance to earn the required minimum cumulative GPA. The student may receive financial aid while on financial aid warning.
At the end of the warning semester, if the required minimum cumulative GPA is met, the student is taken off financial aid warning. If the required minimum cumulative GPA is not achieved, then the student will be put on financial aid suspension during the next semester of attendance. The student will not receive financial aid assistance while on financial aid suspension.
Transfer credits are not included in the computation of the cumulative GPA for financial aid unless the credit was earned while attending other schools as a Transient Student, a student taking classes at another institution as an ECSU student.
Completion Rate (Quantitative)
Students must complete a minimum of 67 percent of coursework attempted each semester. The total cumulative earned hours consist of hours earned at ECSU and accepted transfer credits.
Earned Hours are comprised of the following grades: A, B, C, D, P
Unearned Hours are comprised of the following grades: F, I, IF, IP, W, WA, WD
Maximum Time Frame
All students must complete their program of study within a maximum time frame of one and-one-half (150 percent) times the length of the program in which they are enrolled. This means that once a student has attempted one-and-one-half times the minimum number of credit hours necessary for completing program requirements, the student becomes ineligible to receive financial aid.
Attempted hours include all attempted hours at ECSU and all accepted transfer credit. Double majors are expected to complete their program of study within 180 credit hours. If the student qualifies for graduation in a particular major but makes a personal decision to double major, the student is no longer entitled to receive Federal Title IV Aid.
Second degree students are required to complete their second degree within the maximum 150% of the hours required for the second degree (maximum of 270 including hours for the first degree). For graduate students, the maximum time frame is 54 attempted hours. If the time limit has been exceeded, aid eligibility ends. The student will be placed on financial aid suspension status.
Grades
Grades of IP (in-progress), W (withdrew), WA (withdrew administratively), WP (withdrew passing), WF (withdrew failing), and WD (withdrew from the university) are not included in calculating a student’s GPA, but are counted as course work attempted. I (incomplete) and FA (failure due to absenteeism) are counted as an F. All grade changes must be submitted and processed during the first 10 days of classes of the following semester.
Financial Aid Warning
A student will be placed on financial aid warning for one semester when the student does not meet all three SAP standards at the end of a semester, including summer sessions. Students with a status of financial aid warning may receive financial aid and enroll in courses. A student on financial aid warning must meet all three SAP standards at the end of the next semester of attendance to be in good financial aid standing. Failure to do so will result in financial aid suspension.
Financial Aid Suspension
A student is placed on financial aid suspension when the student does not meet all three SAP standards for two consecutive semesters of attendance, including summer sessions. The first semester not meeting SAP is the Financial Aid Warning period. A student on financial aid suspension may NOT receive financial aid.
A student on financial aid suspension must meet all three SAP standards at the end of the suspension period (one term) to return to good financial aid standing.
Once a student is on financial aid suspension, the student must pay for the next attending semester at his or her own expense (alternative loans may be used). All federal, state, and institutional funds are removed for the semester(s) the student has to pay.
Appeal of Financial Aid Suspension
If a student has experienced special circumstances (limited to personal illness or injury, family member illness, injury, or death, job related issues, victim of a crime, and other) during the most recent evaluation period that s/he did not meet standards of academic progress, an appeal to request reinstatement of financial aid eligibility can be submitted. A completed appeal form and supporting documentation is required before the appeal will be reviewed. Acceptable supporting documentation is outlined on the Financial Aid Appeal Form. In some situations, an academic plan may be required. If the appeal request is granted, the student will be placed on financial aid probation for a minimum of one semester.
- One Semester Probation - The student is eligible for financial aid, and is expected to improve and meet minimum standards by the next evaluation period to maintain eligibility.
- Multiple Semester Probation (Max 3 semesters) - A student who cannot meet the minimum standards by the next evaluation period is placed on probation for up to 3 semesters with an assigned SAP academic plan. The academic plan is designed to allow the student to meet minimum standards within a fixed number of evaluation periods. Progress is checked each semester and evaluated based on minimum SAP requirements and the prescribed academic plan. If a student meets the minimum SAP standards after a probation semester, their financial aid status is updated to eligible for their next semester of enrollment.
If the appeal request is not granted, the student will remain ineligible for financial aid until they meet all minimum standards. The appeal decision is final.
Undergraduate students in a four-year program are allotted a maximum of two approved appeals for the duration of their program; graduate students are allotted a maximum of one approved appeal.
Withdrawal Policy (Treatment of Title IV funds when a student withdraws)
Financial aid is awarded to a student under the assumption the student will complete the entire period for which the aid was awarded. If a student withdraws on or before the 60% (as measured in calendar days) of the semester, the student may no longer be eligible for the full disbursement of Title IV aid and other financial aid awarded.
The University has a federally mandated return of funds policy that governs the return of funds when a student withdraws from the University either officially or unofficially. Title IV aid includes the following aid programs: Federal Student Subsidized and Unsubsidized Loans, Federal PLUS Loans, Federal Perkins Loans, Federal Pell Grants, and Federal Supplemental Educational Opportunity Grants (SEOG).
The Return Calculation will be completed within the appropriate guidelines and timeframes provide by the U.S. Department of Education. Once the calculation is complete, the University will notify the student in writing of any adjustments to their aid for the semester. The University will follow all applicable federally mandated deadlines for determining withdrawal dates, returning fund(s), and post-withdrawal disbursement(s). All funds will be returned within 45-days after the school has determined that the student withdrew.
Students who are seeking to withdraw and who have borrowed loans at the University are required to complete a Direct Student Loan Exit interview at Exit Counseling | Federal Student Aid.
Degrees Offered
The successful completion of academic units and general institutional requirements qualifies a student to receive one of the baccalaureate degrees offered by Elizabeth City State University. All baccalaureate degree and discipline area programs are defined in terms of major, related area courses, concentrations/specializations, academic concentration, and/or minors. Listed below are the operational definitions for these:
MAJOR - A major consists of a group of prescribed and elective courses providing breadth and depth in an academic discipline, in two or more closely-related disciplines, or in an interdisciplinary field of study. All majors at ECSU are defined in terms of a specific number of semester hours which may range from 30 to 60 semester hours.
RELATED AREAS - The requirement of a major in one discipline may include supporting courses selected from other disciplines (related areas).
CONCENTRATION/SPECIALIZATION - A concentration is a student’s option within a major that consists of a group of prescribed courses designed to provide preparation in a specialty within the major discipline or tangential to it. Concentrations are required in some majors. Each concentration must be defined in terms of a specific number of semester hours, and this number is a part of the total number of hours required for the major. Concentrations must have a minimum of 12 semester hours. The number of credits in a concentration may not exceed the number of credits in the major.
MINOR - A minor consists of a group of prescribed and elective courses in an academic discipline, two or more related disciplines, and interdisciplinary fields of study, or a specially designed individual program. It differs from a major principally in requiring fewer courses and providing less depth. A student may not major and minor in the same field. All minors at ECSU are defined in terms of a specific number of semester hours which may range from 18 to 24 semester hours. The exception is Secondary Education, ranging from 24 to 31 semester hours.
FREE ELECTIVE - A free elective is a noncompulsory course that is not part of a student’s major, related area, or concentration requirements. All academic programs must have a minimum of 9 semester hours of free electives.
Bachelor of Science Degree
- Accounting
- Aviation Science
- Biology
- Business Administration
- Computer Science
- Criminal Justice
- Emergency Management
- Engineering Technology
- Graphic Design
- Homeland Security
- Kinesiology
- Mathematics
- Pharmaceutical Science
- Psychology
- Sports Management
- Sustainability Studies
- Unmanned Aircraft Systems
Bachelor of Arts Degree
- English
- Digital Media Art
- History
- Interdisciplinary Studies
- Music
Bachelor of Social Work
Bachelor of Science in Education Degree
- Birth-Kindergarten (BK)
- Elementary Education (Grades K-6)
- Special Education
Bachelor of Science Degree with Teacher Licensure
- Biology
- Physical Education
- Mathematics
Bachelor of Arts Degree with Teacher Licensure
(Minor in Education K-12)
Minors/Concentrations
Concentrations
- Avionics
- Behavioral Health
- Child, Family, Community
- Community Services
- Composition
- Comprehensive Science
- Computer Networking Engineering Technology
- Data Science
- Digital and Public History
- Economics and Finance
- Electrical and Computer Engineering Technology
- Entrepreneurship
- Environmental Technology
- Exercise Science
- Fitness and Wellness
- Flight Education
- General Biology
- General Science
- Global Studies
- Information Systems
- Management and Administration
- Management and Entrepreneurship
- Marketing and Management Information Systems
- Marketing and Promotion
- Math
- Mechanical Engineering Technology
- Molecular Biotechnology
- Music Business
- Music Licensure
- Performance
- Physical Education and Health
- Politics and Government
- Pre-Med/Pre-Dental
- Psychology
- Race, Gender, and Ethnicity Studies
- Security Studies
- Social and Behavioral Sciences
- Social Science
- Sound Recording
- Sport Communication
- STEM
- Teacher Education
- Unmanned Aircraft Systems
Minors
- Accounting
- Africana Studies
- Business Administration
- Communication Studies
- Computer Science
- Criminal Justice
- English
- Entrepreneurship
- History
- Juvenile Justice
- Mathematics
- Military Science
- Pre-Law
- Sociology
- Spanish
Graduate Education
Master of Education
• Elementary Education, Initial Licensure Track, M.Ed.
• Elementary Education, Teacher Leader Track, M.Ed.
Master of School Administration
• Master of School Administration
Master of Science
• Biology - Biological Sciences, M.S.
• Biology - Biology Education Track, M.S.
• Mathematics with a Concentration in Applied Mathematics, M.S.
• Mathematics with a Concentration in Community College Teaching, M.S.
• Mathematics with a Concentration in Mathematics Education, M.S.
• Mathematics with a Concentration in Remote Sensing, M.S.
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